Law Firm Moves to Paperless Human Resources and Payroll With Ultimate Software's UltiPro

8 June 2006

Ultimate Software (Nasdaq: ULTI), a leading provider of Web-based payroll and workforce management solutions, announced today that Hunton & Williams, a leading international law firm with offices throughout the United States, Europe, and Asia with approximately 2,000 attorneys and staff, is using UltiPro Workforce Management to hold down costs, increase efficiencies, and improve the quality of reports -- all while reducing the expense and effort associated with the printing, handling, mailing, and storing of paper.

The law firm began looking for a solution that included Web self-service tools, roles-based workflow, and customizable reporting with access to history. The firm found those features in UltiPro in November 1999 and has since halted the paper chase many law firms endure.

"We're saving thousands of dollars each year by relying heavily on electronic transactions using UltiPro rather than paper-based processes," said Scott Heuple, HRIS manager for Hunton & Williams. "We discontinued printing direct deposit advices because employees can see their compensation information online, and we are leveraging UltiPro's eBenefits Enrollment for a paper-free open enrollment. UltiPro's Web-based functionality has not only helped us operate more cost-effectively, but it has also resulted in tremendous efficiencies and expedited business processes."

Taking automation to another level, UltiPro includes built-in workflow to streamline the approvals and notifications associated with change requests initiated by both managers and employees, alleviating the need for paper forms. For example, Hunton & Williams empowers employees to make direct deposit modifications in UltiPro. Once that information is submitted, it is pushed automatically and securely to the appropriate approvers, who can accept, deny, or ask questions about the change. When new hires are entered by HR, Hunton & Williams has arranged for UltiPro to funnel data to its IT department in order to create internal e-mail addressees for new employees. This means that when new hires begin work, their e-mail account is active without the memos to IT that were previously used.

"UltiPro helps us manage our workforce as economically and productively as possible by taking human intervention out of tasks where it's not needed. Our HR team now has more time to focus on strategic initiatives since we've cut down our paper transactions with UltiPro," said Heuple.

One way that human resources is adding more strategic value to companies is with business intelligence reporting. Hunton & Williams is tracking significantly more in-depth and complete labor force information with UltiPro, compared with its previous provider. With service bureaus, companies often receive a stack of hard-copy reports each pay period. Instead of relying on cumbersome, non-customizable paper reports, organizations that use UltiPro have electronic access to reports that can be customized and e-mailed, again for Hunton & Williams supporting its paperless initiative.

"With UltiPro, HR can track complete historical information on our employees, stay on top of turnover, monitor our percentage of full-time employees to part-time employees, and analyze real-time compensation in minutes, without ever touching a piece of paper," said Heuple. "We are very happy with the results of our change to eHR and payroll, and couldn't have done it without UltiPro."

"Using UltiPro's technology, companies can see business benefits very quickly with eHR and ePayroll," said Greg Swick, senior vice president of sales for Ultimate Software. "Hunton & Williams is doing a great job at leveraging the Web to remain a high-performance organization on all fronts."

About Ultimate Software

Ultimate Software, a leading provider of Web-based payroll and workforce management solutions, markets award-winning UltiPro as licensed software, as a hosted application through Intersourcing, and as a co-branded offering to Business Service Providers (BSPs) under the "Powered by UltiPro" brand. Employing approximately 550 professionals who are focused on developing the highest quality products and services, Ultimate Software was named the 2005 Payroll Provider of the Year by the Human Resources Outsourcing Association and listed among the 2005 Top 25 Best Medium-Sized Companies to Work for in America by the Great Place to Work Institute and the Society for Human Resource Management. Ultimate Software customers represent diverse industries and include such organizations as The Container Store, Elizabeth Arden, The Florida Marlins Baseball Team, The New York Yankees Baseball Team, Nintendo of America, Ruth's Chris Steak House, and SkyWest Airlines. More information on Ultimate Software's products and services can be found at http://www.ultimatesoftware.com .

UltiPro and Intersourcing are registered trademarks of The Ultimate Software Group, Inc. All other trademarks referenced are the property of their respective owners.

For Sales Information:

Ultimate Software

Phone: (800) 432-1729

Web site: http://www.ultimatesoftware.com

Source: prnewswire

All trademarks and copyrighted information contained herein are the property of their respective owners.